The Monthly Attendance View page allows users to review attendance records from all service months available in CAPS Online, regardless of status (i.e., incomplete, completed, submitted, and non-submittable).
This is a helpful tool for reviewing records that don’t appear on the Monthly Attendance Submission page, which only shows records from the system's current service month and/or completed records from prior service months.
Please note: The Monthly Attendance View page is for reviewing records only and cannot be used to submit attendance. To submit attendance records for payment, please use the Monthly Attendance Submission page (refer to Monthly Attendance Submission).
The steps below explain how to access and review records from the past six service months (not including the service month currently in progress).
- Click on Attendance in the navigation bar. Then click on Monthly Attendance View.
- The Monthly Attendance View page will appear on the screen, and 2 categories will be available to search by – Case Information and Attendance Month. Select Attendance Month.
- Click on the Attendance Month drop-down menu which appears on the right. Select one of the previous 6 service months for which you can view your monthly records.
- The Monthly Attendance View page will now display the month you selected, with a summary of the statuses of that month’s attendance records at the top.
If you have more than 10 children enrolled: If you would like to view records with a specific status (Incomplete, Complete, Submitted, or Non-Submittable) or for only one Class/Bus group (Programs Only), use one of the filters on the left. Click on the filter you’d like to use, select one of the options from the dropdown menu that appears, then click on the Apply Filter button. - To view a summary of the attendance for a specific child, click on the pencil icon in the Action column next to the attendance record.
- A Child Monthly Summary will appear on the screen, showing you the attendance status of each day of the month for this child. If you have any red calendar days (as marked below), you will need to enter attendance for those days to complete the record and submit it for payment processing on the Monthly Attendance Submission page. (Note: You must go to the Monthly Attendance Submission page to submit any records for payment processing. Attendance cannot be submitted from the Monthly Attendance View page.)