Copy/Paste Time-In and Time-Out in Daily Time Entry
In both Daily and Weekly Time Entry, you can copy and paste time-in and time-out for children who arrived and left at the same time. You can copy and paste up to 50 records at a time, after typing in the time-in and time-out for one child.
On the Daily Time Entry screen, you will see a column that says “Select,” to the left of the “Action” column (Image 1.1). The checkboxes in this column, when selected, can be used to copy and paste entered time-in/time-out.
Image 1.1
There are two copy/paste options available in Daily Time Entry:
Bulk Copy/Paste: Copy and paste the same time-in/time-out value for all visible records on the page.
Individual Copy/Paste: Copy and paste a time-in/time-out value for one record at a time.
Bulk Copy/Paste (All Visible Records)
The below steps will allow you to quickly save the same time-in/time-out value for all records on the screen.
To copy and paste the same time for all the records on the page (up to 50 records), enter the time-in and/or time-out for the first child on the screen. Then click on the checkbox in the “Select” column for that row. This will copy the time-in/time-out from that record – the row will be highlighted, and you’ll see a small red confirmation at the bottom of the screen that says “Copying is done” (image 1.2)
Image 1.2
To paste the copied time-in/time-out for all of the records on the screen, click on the master checkbox at the top of the column, immediately under the word “Select.” All the rows on the page will now have the same time-in/time-out and appear highlighted, and you’ll see a small red confirmation at the bottom of the screen that says “Pasting is done” (Image 1.3).
Note: When you click the master “Select” checkbox, it will overwrite any entered attendance. Only use the checkbox at the top (Image 1.3) if all visible records should have the same time-in and time-out.
Image 1.3
Click Save when you are finished and click Save again on the pop-up that appears. You will see a green confirmation message at the top of the screen confirming which records have been successfully saved with time-in and/or time-out (Image 1.4).
Image 1.4
If you have multiple pages of child records, use the arrow keys at the bottom to move to the next page and repeat the process (bulk copy/paste only impacts the records visible on the page).
Individual Copy/Paste (Selected Records Only)
Enter time-in and time-out attendance for the first child whose attendance you would like to copy/paste, then select the corresponding checkbox in the “Select” column for that row. This will copy the time-in/time-out from that record – the row will be highlighted, and you’ll see a small red confirmation at the bottom of the screen that says “Copying is done” (Image 1.5)
Note: The copied record does not have to be the first row on the screen. Whichever record is selected and highlighted first will be copied.
Image 1.5
Once one row of time-in/time-out has been copied, use the boxes in the “Select” column to select the other records with the same time-in and time-out. When you select each record, the time-in/time-out will immediately be pasted. Each pasted row will be highlighted, and you’ll receive a small red confirmation message at the bottom of the screen that says “Pasting is done” each time (Image 1.6).
Note: As soon as you cIick on a checkbox, the copied time-in/time-out will be pasted into the time-in/time-out boxes for that record, overwriting any entered attendance. This action cannot be undone. If you mistakenly overwrite attendance for a child record, click on the checkbox for that record to deselect it (it will no longer be highlighted), then re-enter the correct time-in and time-out for that child in the corresponding boxes.
Image 1.6
Once you have pasted the records you want to paste on this page, click Save at the bottom of the screen. A pop-up will then appear, asking if you’re sure you want to save your changes. Click Save (Image 1.7)
Image 1.7
Once you click Save, confirmation messages will appear at the top of the screen for the child records with newly saved time-in/time-out. In Image 1.8 below, the icons and text for those records will switch from red (not entered) to green (attended).
Image 1.8
After saving your attendance, repeat these steps to copy and paste a different set of time-in/time-out values.